The Digital Signature Rules, 2000 stepped out of the purview of the Information Technology Act, 2000; they were laid down to ensure proper security and trustworthiness of digital signatures used in online documents. A digital signature acts just like an electronic stamp which tells from whom the document has come and that its content has not been altered.
These rules prescribe the standards for the issuance, use, and management of digital signatures in India. They define the issuer of a digital signature (Certifying Authorities), the method of verification, and the unique way for revocation, if required. Thus, these rules assist users, business houses, and government departments in continuing to place reliance on online documents just like a physical document.
Key Highlights
- Digital signatures are legally valid under Indian law.
- Only licensed Certifying Authorities (CAs) can issue digital signature certificates.
- Users must protect their private key (like a password) to keep their digital signature secure.
- A digital signature proves:
- Who signed the document
- That the document hasn’t been tampered with
- Rules also explain how a digital signature can be suspended or revoked if misused or compromised.
FAQs
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1. What is a digital signature?
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It’s like an electronic version of your handwritten signature used to sign documents online securely.
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2. Is a digital signature legally valid in India?
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Yes, under the IT Act, 2000, digital signatures are legally recognised.
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3. Can I use it to sign PDF documents?
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Yes, many people use digital signatures to sign PDFs, especially for official and legal purposes.
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4. Where can I use a digital signature?
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You can use it to file income tax returns, GST, and MCA forms; apply for tenders; and more.
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5. How do I get a digital signature?
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You need to apply through a licensed Certifying Authority like eMudhra, Sify, or NIC.
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6. What documents are needed to get it?
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Usually, ID proof (like Aadhaar or PAN), address proof, and a passport-size photo.
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7. Do I need to visit an office to apply?
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Not always. Many CAs offer online application and video verification.
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8. How much does it cost?
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It can cost between ₹500 to ₹3000, depending on the type and duration (1–3 years).
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9. Is it safe to use?
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Yes, it uses encryption to protect your data. But don’t share your password or token.
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10. What if I forget my password or lose my token?
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You’ll need to contact the CA and apply for a new one or reset the password.
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11. Can I share my digital signature with someone else?
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No. It’s meant only for your use. Sharing is risky and may be considered illegal.
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12. What’s the difference between Class 2 and Class 3 signatures?
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Class 2 is for filing documents. Class 3 is for higher-security use, like e-auctions or online tenders.
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13. Do businesses also need digital signatures?
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Yes, companies need them to file government forms, GST, ROC filings, etc.
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14. Can I use one digital signature for both business and personal use?
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It’s better to keep them separate for clarity and compliance.
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15. What happens if my digital signature expires?
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It stops working. You must renew it through the CA.
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