Legal Notice to Employer or Employee

Last updated: February 4, 2026 Type: Affidavit Format Type: Legal Notice Fill the Affidavit

Disclaimer:
This is only a sample format shared for general awareness and reference. The formats below show how a Legal Notice to Employer/Employee can be sent – either through an Advocate or by yourself. It must be customised as per your facts, documents, and employment terms. Consult a qualified labour or employment lawyer before taking legal action.

Purpose of This Legal Notice

A Legal Notice to Employer / Employee is a formal written demand used to:
- Recover unpaid salary, dues, or benefits such as gratuity, bonus, or full and final settlement.
- Raise issues of unlawful termination, breach of contract, or non-issuance of relieving/experience letters.
- Seek compliance, payment, or clarification before initiating formal legal proceedings.
It acts as the first official communication showing intent to settle the matter lawfully.

How and Where to Send

Send the notice by Registered Post (RPAD) or Speed Post with Acknowledgement Due (SPAD) to the official address of the company or individual.
Keep one signed copy with you and the postal receipt as proof of dispatch.
No stamp paper or government fee is needed; use plain A4 paper.
The notice should be signed and dated by the sender (and advocate, if applicable).

If Sending Without an Advocate

You can prepare and send the notice on your own using the self-format.
Write in clear, factual, and polite language.
Include your name, address, job details, and claim amount.
Do not exaggerate or threaten, as it can weaken your position later.
Such notices are legally valid if they clearly state your demand and are sent with proof of delivery.
In court, a self-sent notice shows that you made a bona fide attempt to resolve the dispute before legal escalation.

If Sending Through Advocate

The advocate drafts and sends the notice on your behalf, signed under their name.
It adds legal weight and professionalism, especially in corporate or labour disputes.
The advocate will keep a copy and dispatch proof for record.

FAQs

1. Is a legal notice required before filing a labour complaint?: It's not mandatory, but it strengthens your case and shows an effort to settle the dispute amicably.
2. What if my employer ignores the notice?: You can file a complaint before the Labour Commissioner or Labour Court after the given time expires.
3. Can the employer retaliate or terminate me for sending a notice?: If you are still employed, such retaliation can be challenged as unfair labour practice.
4. Do I need to pay a fee or use stamp paper?: No, legal notices are issued on plain paper and require no government stamp.
5. How long should I wait after sending the notice?: Usually, 15–30 days is reasonable before taking further legal steps.
6. Can I send the notice by email?: Yes, but registered post with acknowledgement remains the strongest proof in court.
7. What if the company has closed down?: You can send the notice to its registered office address as listed with the Ministry of Corporate Affairs.
8. Can this notice be used as evidence in court?: Yes. It serves as proof of communication and demand before filing a case.
9. What if the employer offers partial payment after the notice?: You can accept it under protest and still pursue the remaining balance legally.
10. Can an employee also receive a notice from the employer?: Yes, employers may issue notices for misconduct, breach of contract, or resignation without notice, and the employee must reply appropriately.

Downloads & Resources

Legal Notice Through Advocate: To Employer/Employee (334.11 KB)

Legal Notice By Self: To Employer/Employee (336.57 KB)

Legal Affidavit Document

(Through Advocate)

LEGAL NOTICE TO EMPLOYER / EMPLOYEE

To
Mr./Ms. ___
___
___

Dated: ___

Subject: Notice regarding breach of employment terms and demand for compliance / settlement of dues

Sir/Madam,
Under instructions from and on behalf of my client Mr./Ms. ___, R/o ___, I do hereby serve you with the following legal notice:

1. That my client was employed with your organisation, i.e., M/s ___, as ___ from ___ to ___.

2. That during the tenure of employment, my client discharged duties diligently; however, you failed to pay salary / full and final settlement / other dues amounting to ₹ ___, despite repeated requests.

3. That my client contacted your HR / Accounts Department on ___, ___, and ___, but no payment or explanation was provided.

4. That your conduct amounts to breach of employment terms and unfair labour practice under applicable labour laws.

Therefore, you are hereby called upon to pay ₹ ___ along with applicable interest and issue experience / relieving letters within 15 days from receipt of this notice.

Failing compliance, my client shall initiate proceedings before the appropriate Labour Authority / Court at your sole risk, cost, and consequences.

Yours faithfully,
(___)
Advocate
Place: ___
Date: ___

(By Self)

LEGAL NOTICE TO EMPLOYER / EMPLOYEE

To
Mr./Ms. ___
___
___

Dated: ___

Subject: Notice regarding breach of employment terms and demand for compliance / settlement of dues

Sir/Madam,
I, Mr./Ms. ___, R/o ___, do hereby serve you with the following legal notice:

1. That I was employed with your organisation, M/s ___, as ___ from ___ to ___.

2. That my salary / full and final settlement / dues amounting to ₹ ___ remain unpaid despite repeated requests.

3. That I approached your HR / Accounts Department on ___, ___, and ___, but received no response.

4. That such conduct violates employment terms and is unjust under law.

Through this notice, I call upon you to clear all dues of ₹ ___ and issue my experience / relieving letter within 15 days.

In case of failure, I shall approach the appropriate Labour Authority without further notice, at your risk and cost.

Yours sincerely,
___
Address: ___
Contact No.: ___
Email: ___
Place: ___
Date: ___