**Sample PDF of the Affidavit attached at the end.
Why this affidavit is used
This affidavit is usually demanded in government tenders, contracts, defence procurement, PSU dealings, and registration of vendors/contractors. It acts as a self-declaration by the bidder/firm that:
- They are not involved in any criminal/court case.
- They are not blacklisted/banned by any government or semi-government body.
- They have no dues or disputes pending with government departments.
- They commit to timely delivery of goods/services if awarded a contract.
In short, it builds trust and ensures only clean, responsible firms participate in government work.
When it is used
- While applying for tenders/contracts in MES, Defence, PSU, PWD, Railways, CPWD, and State Govts.
- At the time of vendor registration with any govt. department.
- Before the release of payments in certain govt. supply orders.
- In e-procurement portals, where bidders upload this affidavit digitally.
Purpose
- To assure that the firm/person has a clean record.
- To prevent participation of blacklisted or fraudulent vendors.
- To ensure timely and smooth execution of government contracts.
- To hold the vendor legally accountable if false statements are made.
FAQs
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Q1. Is this affidavit mandatory for all tenders?
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Not always. But in Defence, MES, Railways, PSU tenders, it is almost always compulsory.
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Q2. Who signs the affidavit?
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The proprietor/partner/director of the firm must sign it, not an employee.
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Q3. What happens if a false affidavit is submitted?
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The firm can be blacklisted permanently, the contract cancelled, and criminal action initiated under IPC/BNS for fraud/misrepresentation.
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Q4. Is notarisation required?
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Yes, usually it must be notarised or attested by a First-Class Magistrate/Notary Public.
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Q5. Can this affidavit be reused for multiple tenders?
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Generally, a fresh affidavit is required for each tender, with the correct date and tender reference.
Downloads & Resources
Legal Affidavit Document
AFFIDAVIT NO CRIMINAL CASE/NO COURT CASE/NOT BLACKLISTED
I, ______________________, proprietor of M/s ________________ (Name of firm), resident of village __________, P.O ____________, P.S. _________, District _________, State ________, PIN _________, do hereby solemnly affirm and declare on oath as under: -
(a) That my firm has not been blacklisted and no criminal case or court case is pending against it in any form involving any government offices or Pvt Agencies.
(b) That this affidavit shall be in support of my above declaration and shall be submitted before the authority concerned.
(c) That I am the proprietor of the firm carrying on business in the name of M/s ___________, situated at __________, P.O ____________, P.S. _________, District _________, State ________, PIN _________. This is true and correct.
(d) That there is no any Government dues/ recovery outstanding against me or my firm M/s _______________. This is true and correct.
(e) That neither I nor my firm is involved in any arbitration/litigation cases. This is true and correct.
(f) That no near relative(s) of mine, my firm or my employees/agents is/are working as Gazetted/Commissioned Officers in MES/Corps of Engineers/Ministry of Defence. This is true and correct.
(g) That no near relative(s) of mine is/are working as Junior Engineer in MES/ Corps of Engineers and Public Works Departments. This is true and correct.
(h) That my firm is neither removed nor blacklisted in any Government Department.
(j) That my firm has not been banned by any Govt Department/ Semi Govt/ PSU/ Public Sector.
(k) That no sister concern firm of my firm is working in the Govt Department.
(l) That there will be no change in the address of our firm M/s _____________ after approval by the Registering Authority.
(m) That we do hereby undertake and affirm that we shall not change the address of our firm _______________ till prior approval of the Registering Authority.
(n) That this affidavit is in support of my above declaration made in the above paragraphs, and it shall be submitted before the buyer as and when required.
VERIFICATION
Verified that the statements made above are true to my knowledge, belief and information and nothing has been concealed therein, and I sign this verification on the __________ day of _________, 2024, at __________20_____.
AFFIDAVIT FOR TIMELY DELIVERY
I, M/s_____________________, hereby certify that prior to my participation in this bid/tender, I have fully assessed the current ongoing situation that may affect my delivery period. Also, I certify that I will not seek any extension whatsoever for the delivery period due to any production/logistical constraints and will ensure timely delivery by all means, and I will ensure strict adherence to timelines, failing which my contract is liable to be cancelled and for which I shall not represent at any level.
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