Guide to Name Change in University and School Records.

Affidavit for Change of Name in University Records (Post-marriage)

Format

BEFORE THE REGISTRAR ___________________
UNIVERSITY ______________________

I, Mrs _______________, daughter of Shri _______________, wife of Shri _______________, aged approximately ___ years, residing at _______________________, New Delhi - ________, do hereby solemnly affirm and declare as follows:

1. That I am the applicant in the request submitted for changing my name and am fully aware of and acquainted with the facts stated herein.
2. That I appeared in the __________ Examination under Roll No. __________ conducted by __________ University in the year __________, wherein my name was recorded as Km. ____________.
3. That I am the daughter of Shri _______________. At the time of my school admission, my name was entered as Km. ____________, and the same name continued until my marriage to Shri _______________ on ____________.
4. That subsequent to my marriage with Shri _______________, my surname changed in accordance with my husband's surname, and my name has been altered from Km. ____________ to Smt. ____________.
5. That I have been appointed as ____________ in ____________, and the appointing authority has instructed me to provide a certificate issued by the University reflecting my changed name.
6. I, now known as Smt ____________, am the same individual who was previously named Km. ____________ before my marriage to Shri _______________.
7. That for the purposes of the above requirement, it is necessary that the University issue a certificate indicating my new name.

DEPONENT

VERIFICATION

I hereby verify at Delhi on this _________ day of ___________ that the statements made in this affidavit are true and correct to the best of my knowledge and belief, and nothing material has been concealed therefrom.

DEPONENT

Why and When is it needed?

• Colleges take names according to enrolment details. After marriage, many women change surnames.
• Employers, governments, agencies, or banks might ask for documents under this new name.
• The sworn affidavit will be needed by the university to prove that both before and after the marriage the applicant is the same person.

Example:

• A woman joins a government job post-marriage and needs her service book to match her updated surname.

• While applying for higher studies, a mismatch in certificates and Aadhaar name requires university verification.

   

How to Change Your Name in University Records:

• Affidavit Preparation: As per the above format, a notarised stamp paper.
• Gather Supporting Documents:
  • Marriage Certificate.
  • ID Document with updated name (Aadhaar, Passport, Voter ID).
  • Old ID Document (with maiden name).
• Submit Application to Registrar: Attach an affidavit and documents with a written request.
• University Verification: The Registrar cross-checks details with past exam records.
• Certificate Issued: University issues a formal Name Change/Correction Certificate for official use.

Checklist of Documents

• Notarised affidavit.
• Marriage Certificate.
• Aadhaar or ID proof with the new surname.
• Copy of degree/mark sheet with maiden name.
• Employer's or authority's request letter (if applicable).

Changing the Name in School Records

The name change after marriage (after school):

• Schools usually do not alter old mark sheets or certificates
• You can apply to CBSE/State Board for the name change certificate or for the correction note only.

Required documents:

• Affidavit
• Marriage certificate
• Proof of identification showing new name
• Application to Principal/Board

Correction during school years (spelling mistake/wrong entry):

• Parents should make the application to the Principal to the Education Board.
• Board accepts the school admission register + affidavit + supporting ID.
• If corrected in time, new certificates/marksheets would be issued with the corrected name.

General name change (not marriage):

• Most of the requirements for a general name change by CBSE and state boards are Gazette notification and newspaper publication.
• Affidavit + Gazette copy + newspaper clippings will be submitted through school to the Board.

Key Difference

University (marriage name change): No newspaper needed; an affidavit + marriage proof is enough.
School (general name change): Gazette + newspaper publication compulsory (as per CBSE/ICSE/State Board by-laws).

Application for Name Change in School Records

To,
The Principal,
________________________ School
(Address)

Through: The Regional/State/CBSE Board of Education

Subject: Request for Change of Name in School Records

Respected Sir/Madam,

I, ____________________, son/daughter of Shri ____________________, presently a student/ex-student of your school, respectfully submit this application for change of name in the school records.

My details are as follows:

• Current Name in School Records: ____________________
• Correct/Desired Name: ____________________
• Father's/Mother's Name: ____________________
• Date of Birth: ____________________
• Admission No./Roll No./Class: ____________________
• Year of Passing (if applicable): ____________________

Reason for Change:
[ ] Marriage (surname change)
[ ] Spelling correction in name
[ ] Gazette notification – legal change of name

I am enclosing herewith the following documents for your kind consideration:

1. Notarized Affidavit regarding name change
2. Copy of Marriage Certificate / Gazette Notification / Birth Certificate (as applicable)
3. Self-attested ID proof (Aadhaar/Passport/Voter ID)
4. Copy of school certificate/mark sheet showing existing name
5. Two recent passport-size photographs

I kindly request you forward my application to the Board of Education for necessary corrections and the issue of a certificate/endorsement reflecting my correct name.

Thanking you,

Yours faithfully,
(Signature)
Name: ____________________
Class/Year of Passing: ____________________
Address: ____________________
Contact No.: ____________________
Date: _____________

FAQ on Name Change in School and University Records

Q1. Can I change my name in school or university records after marriage?

School: Boards usually do not change old certificates after marriage. You may get an endorsement/certificate but not a reissued marksheet.
University: Yes. By affidavit + marriage certificate + ID proof, the Registrar can issue a Name Change/Correction Certificate or reprint a degree (depending on rules).

Q2. Is newspaper publication required?

University (marriage): No, an affidavit and marriage proof are enough.
School (marriage): No, but Board may only note it for records.
General name change (not marriage): Yes, Gazette notification + newspaper publication is required for both schools and universities.

Q3. What documents are needed for a marriage-related surname change?

Affidavit in prescribed format.
Marriage Certificate.
Old and new ID proofs.
Application to Registrar (University) or Principal (School).

Q4. Will my old mark sheets/degree be reissued with my new name?

School Boards (CBSE, State): Usually no. Certificates remain as originally issued.
Universities: Some allow re-issue of degree/convocation certificates with a new name after payment of a fee. Others only issue a correction certificate.

Q5. What if my name was wrongly entered in school admission records?

Apply through Principal to the Education Board.
Submit an affidavit and supporting proof (birth certificate, Aadhaar, etc.).
If accepted early, corrected certificates can be issued.

Q6. What if I want to change my first name or surname for personal reasons, not marriage?

Mandatory: Gazette notification + newspaper publication + affidavit.
Then apply to school/university with these documents for correction.

Q7. How long does the process take?

Schools/Boards: 1–3 months, depending on Board verification.
Universities: 2–4 weeks, depending on Registrar's office.

Q8. Who should I approach first – school/university or Gazette office?

For marriage cases → Directly approach Registrar (University) or Principal (School).
For a general name change → First complete the Gazette + newspaper, then approach the institution.

Q9. Is it possible to change one's name in records after completing studies?

School: CBSE/State Boards rarely alter certificates after issue, except for spelling errors or Gazette-supported changes.
University: Yes, with a proper affidavit + proof, Registrar can certify the change even years later.

Q10. Is an affidavit alone enough?

Marriage cases (surname change): Yes, an affidavit + marriage proof is sufficient.
Other cases: No, Gazette and newspaper required.